Sarath CP
Sarath CP
May 16, 2018 · 5 min read

The trend of the virtual office operations are catching at a high pace and has become something everyone is opting for in the recent times. A recent survey made by the government showed that 62% of the small business owners, 60% of the medium business entrepreneurs and 70% of the large corporations are utilizing and enjoying the benefits of the virtual operational facilities.

While you set up your business, you would find out that the actually skilled and professionals that can help you with growing your business are scattered around the globe. Well, the good news is that you can make use of their skills by using the virtual facilities. It is easy to hire and obtain services even from a company in another country without crossing the border.

Image Credits: Pexels

Nonetheless, you would need the best tools for the management of the employees who are working from remote locations for the ease of the operations. Below shared are the top 7 tools for the better management of work and to show the clients that you are worth working with:

1. Online backup through Cloud

There are many online backup tools and cloud services for it. With this, you would be able to store all the data and information on just one virtual account instead of keeping several different computers for it. Moreover, this virtual account would be easily accessible by every team member who has the password to it from the remote locations and in real-time.

The best thing about this is that you would not have to worry about losing information due to hard drive crashing or virus. Moreover, the protection and security would be high on the cloud storage service where you would never have to worry about any hackers as well.

2. Virtual Call answering service

Using Virtual services for responding to your clients can be extremely crucial to make sure that the customers are satisfied. Moreover, you would also be able to save a lot more than what you might, by hiring the in-house customer care team. The virtual call answering service is the right one where both you and the assistant in charge for the calling, can take care of talking to the clients and ensuring the customer satisfaction.

3. Facility for web conferencing

It is obvious that for the team to work together towards the same goal, there needs to be meetings and conferences. But with everyone in remote places, this can only be possible with the help of the web conferencing tools.

For this, you would need to download the desktop sharing app and get the team on it by sending invitations to them from that app. And as soon as the members join, you would be able to have a live conference at any point for a face-to-face meeting.

4. Programs of Cloud Storage

In a traditional office, all the information is printed on paper and the file is kept on the shelves from where the employees can take any folder for some information as and when they want it. But for a virtual office, this is not possible. Well, there is an alternative option for those businesses that operate through a virtual office — cloud storage services.

Yes, there are a lot of such services with Google, and Microsoft Azure. They are at the top of offering cloud storage services and many other cloud services. This allows the team to access the folders from any part of the world and at any time. All you need to worry about is choosing the right option where security is a priority.

5. Tools for collaboration

With a team of employees working on the same project, you would need a good collaboration for accomplishing the goals, and there are tools for this. Facilitate the complete workforce with the cloud collaboration tools that allow you to check the progress and the work of everyone in just one place. Some of the apps are Github, HubSpot, etc.

6. Registered address for your business

The reason why you have a virtual office address for your business is since you wanted to have a prestigious business address for the associates and the clients to take your business seriously and respect your business. Moreover, starting up means you wouldn’t have a lot of money to rent a proper place.

And if you opt for the virtual office, your office would be located at a prestigious location, and this would increase your brand reputation. Moreover, you would need to have an address for your office even to start it. So, instead of spending so much, spend less and get a virtual office instead.

7. Cloud Communication apps

Out of all the points mentioned above, this is a point that hits the top of the list. Communication is the most important thing, and without communication, there is no collaboration. Moreover, the flow of the communication has to be seamless where there isn’t any hazard created in conducting the business.

Unlike the chat rooms, many cloud-based communication apps ensure the real-time contact even though they are living in remote areas. The members just need to log on with their IDs on the app and then say hello to the members of the business before beginning work. Some of the most popular ones are Slack, Flowdock, etc.

Conclusion

Now that you are aware of tools that can help you with your virtual office, what are you waiting for? Plan your idea and build your business using these tips to have the best by paying just a little.


This story is published in The Startup, Medium’s largest entrepreneurship publication followed by 325,521+ people.

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Sarath CP

Written by

Sarath CP

Digital Strategist and Growth Hacking Specialist worked for both startups & big brands, helped them to build a strong brand presence and achieve growth.

The Startup

Medium's largest active publication, followed by +492K people. Follow to join our community.

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