Secure productivity made easy with C2 Password

Suboptimal password sharing practices can spell disaster for both security and efficiency

Joy Dai
Synology C2


Photo by Sigmund on Unsplash

If your team has also joined the work-from-home club, as 16% of worldwide companies have, you know the shift requires some adaptation. It’s especially true for industries that are experiencing high demand due to the pandemic, such as shipping, e-commerce and video gaming, since workers are racing to increase productivity in meeting client needs.

The vital role of sharing in company success
Let’s say you’re a small business owner selling wellness sets to help us stay sane amid all that is happening in the world. Apart from listing your products on e-commerce sites like Amazon and Shopify, you almost always need to spread the word through social channels these days. This alone would involve sharing the credentials of your online store and social media accounts among team members working on sales and advertising.

You might also want to measure how your contents are performing using eye-tracking and SEO analysis software, which often requires a paid license and therefore entails account sharing. Besides, don’t forget about the training materials, payroll sheets, bank statements and all sorts of sensitive company data that share login access.

The pitfall of convenience
Often enough, we take the seemingly easy route, sharing these credentials in plaintext through email, Slack, or even a cringe-inducing Google doc that contains all the account info one might need on the job. Or sometimes you’ll just walk down the aisle and get a quick answer from a colleague. Of course, now that many of us are lying on the couch in pajamas tapping away at our keyboards, dropping by a coworker’s desk is no longer an option. But it’s a lot more than that.

[Methods Used to Share Passwords] Image by <Beyond Identity> on <source website>

Sharing sensitive login info through chat apps, email, online docs or word of mouth is highly inefficient due to self-explanatory reasons — just imagine how much time would be wasted looking or asking for such info every time you need it. And when someone changes a password, it’ll have to be updated and resent manually, not to mention if this person fails to do so. As a business owner, you want your employees to focus on value-added tasks, rather than such time-consuming password bookkeeping.

Sharing is caring?
Besides, it’s just incredibly insecure to share passwords across the team using unencrypted channels due to potential interception and data theft. In the meantime, your IT team is unable to deploy customized security policies or implement continuous monitoring. In fact, a study by Beyond Identity even shows that “[n]early 1 in 4 employees said they still had access to accounts from past jobs,” highlighting the danger of not having proper access control.

It’s also a human instinct, as discussed in one of our earlier articles, to reuse passwords for multiple sites and platforms. When someone uses a universal password for personal and work accounts, your company data is put at greater risk. The same study, unfortunately, shows more than 1 in 5 employees still does that.

[Percentage With Identical Workplace and Personal Account Passwords] Image by <Beyond Identity> on <source website>

In the era of the work-from-home revolution, when 54% of IT professionals believe remote workers pose a greater risk than onsite members, the approach to data security and team collaboration can no longer be neglected. C2 Password Plus gives up to 6 users access to a personal vault and a shared vault, ideal for separating personal and work credentials. Members can also use other intuitive features like cross-device sync, auto-fill and password generation to enjoy a streamlined management solution.

Less fuss, more focus
On the team level, C2 Password Plus enables secure and convenient sharing of passwords, while helping you retain thorough control with advanced settings. Simply configure the privilege level for each member, and go ahead to create your company credentials in the shared vault. All members of the vault will then be able to access the info you add based on their permission, which is perfect for sharing with the entire team.

Once shared, the credentials can also be synced across each member’s devices for assisted login, meaning no more drudgery of manual inputs and updates. Better yet, all the shared info can be found under the “Shared Vault” section in the main menu, cutting down the time spent on fumbling.

If, apart from account details, you have the occasional need for sharing other items, go to the File Transfer tab for an enterprise-level solution. Here, you can upload files and folders, which C2 will help transfer to selected recipients in a protected manner.

Different scenarios for using item sharing and shared vault

Mitigate risks without slowing down your business
As an industry-leading password management tool, C2 Password of course offers watertight security to guard your sensitive data. With military-grade end-to-end encryption and a zero-knowledge design, the service ensures that every piece of data is encrypted and under your oversight at all times. So take a step further and try out C2 Password today — fret no more about security while maximizing productivity.

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Joy Dai
Synology C2

globetrotter, avid runner, true crime fanatic