Brainstorming is one of the best ways to generate ideas and solve problems, alone or in a group. There’s no substitute for the free, improvisational flow of ideas, but that doesn’t mean you shouldn’t think ahead. Here are some tips and techniques for getting the most out of your brainstorming sessions.
Brainstorm your brainstorm
If you’re asked to lead a team brainstorm, but you’re new to it, preparation is key. While you’ll want to focus much of your pre-brainstorm time on strategy and research around your topic, you should also let the world be your spark. Use Evernote to collect any potential fodder you find as you go through your day, whether you’re on the train headed to work, in Pilates class, or catching up on the news.
Break the ice before storming those brains
In any brainstorm, there’s usually a handful of people who do most of the talking, while others only pipe up when asked to share. To help everyone in the room find a voice, start with an icebreaker, such as “Tell us something about you that might surprise people.” Their answers can warm up the room and forge quick bonds creating thesafe, welcoming environment crucial to effective brainstorming.
Remind your group (or yourself, if you’re going it alone), to treat every idea with respect, and stay supportive instead of tearing down unusual ideas. If working with a group, set time limits to keep the ideas flowing and ensure that the floor is open for everyone. Let the sparks — and new ideas — fly, but try not to drill down too deeply into a single idea at the expense of the collaborative brainstorm.
Once you’ve set the tone, clearly present the problem or challenge. Ask the group, “What does success look like?” Take some time to look at what your competitors are doing to see what’s worth emulating and what’s not.
Instead of asking for answers, you can also use the “starbursting” technique, where questions stir up new questions. For instance, when thinking about a new product offering, questions like “What features should we include?” or “What would our customer look like?” help everyone gauge a new idea.
Jeff Sanders, a leading productivity coach, Evernote user, and author of the Amazon best-selling book on productivity, The 5 AM Miracle: Dominate Your Day Before Breakfast, keeps a notebook at the ready to capture the lightning in a bottle that often strikes during a brainstorming session. “I schedule focused blocks of time for creative, problem-solving brainstorming sessions,” he says, adding, “I prefer 30–60 minute blocks where I can focus exclusively on answering one question that solves a problem in my current project. I record every new idea into a new note to capture the entire process.”
Get everyone involved
Aside from sticking to time limits and keeping a lid on lengthy discussions, you can balance the participation among attendees with these techniques:
- Generate a mind map. A mind map is a way to visualize and analyze your goal, task, or challenge. You can create a mind map with pencil and paper or by using one of several available mind-mapping apps. Or, open a note to quickly capture ideas as the visual representation of your collaborative thoughts take shape.
- Write it down. Have people write down ideas on a slip of paper. If you set a time limit and solicit ideas anonymously, people will have less time to show off or be concerned about what others will think of their ideas.
- Round Robin. Have the group stand in a circle. Once the topic is given, each person throws out an idea, which the moderator records. No one evaluates ideas until after everyone shares.
- Step Ladder. This technique is useful when you have ringleaders in your group who may try to commandeer the conversation. As the facilitator, you share the topic and everyone leaves the room, except for two team members. After they discuss their ideas, another teammate joins them and presents his or her idea to the other two before the previous two discuss theirs. This process is repeated until everyone is in the room again, sharing all the ideas together.
- Pass it On. Give everyone 30 seconds to write an idea on a sheet of paper, and then have them pass it to the next person, who adds to it. Keep the idea sheet going around the room until everyone has added their thoughts. Seeing each other’s ideas helps generate new ones, and writing them down instead of saying them out loud can be easier for shy contributors. This is another way for participants to share ideas and add to your brainstorm notebook using Evernote.
Mix it up
Make your brainstorm fun and engaging by holding your meeting in an exciting spot. A change of location encourages visual thinking, playing new roles, and taking it to the edge. Here are some ideas:
- Take it offsite. Go to a unique space such as a conference room at a zoo, museum, or local theater. Any place that’s not your usual work environment can start those wheels moving.
- Be crafty. Nix the words and have your team draw or shape their ideas out of art supplies, toys (Play-Doh® is a good one), or found objects — then snap photos to capture the moment. Or send everyone on a 10-minute web-surfing treasure hunt with Evernote Web Clipper and see what visual gems they unearth.
- Role play. Reverse course and argue opposite viewpoints, or ask your group to express ideas from outside perspectives. “How would a five-year-old handle this?” or “What would would Luke Skywalker do?” are great idea sparks.
- Go to the Edge. Try Seth Godin’s “Edgecraft” technique. Rather than focussing on your core business — for instance selling airline seats — brainstorm things on the fringes of your business, like what kinds of unique snacks you might hand out during a flight. You’ll start seeing your problems from the outside looking in.
Keep the momentum
Jeff Sanders tells us, “After brainstorming, I sift through the ideas and pluck out only the best ones to be stored in a project-specific notebook.”
To keep things going, encourage everyone to continue storming on their own or in small groups, adding new ideas, sketches, and web content — whatever spurs their imagination after they return to their desks.
Follow-through is also important. Make sure that people responsible for post-brainstorm outcomes understand their roles and the team’s expectations, and check in at key milestones as new ideas are being implemented. You can always schedule another group brainstorm if people get stuck.
Tips to get the most out of Evernote for your brainstorm
- Prepare for your brainstorm by opening a note to quickly capture ideas and save photos you’ve taken.
- Quickly grab and save articles, pictures, and videos you find on the web with Web Clipper.
- Check out mind-mapping apps that integrate with Evernote, such as ConceptDraw MINDMAP.
- If your team uses Evernote, have them record and share their “Write it Down” or “Pass it On” ideas. This can become part of your brainstorm notebook.
- Create a shared, post-brainstorm notebook where your team can continue to add new ideas, sketches, pictures, and web content after the brainstorm is over.
The end of the brainstorm is just the beginning. Wrap things up by thanking everyone for participating. Your heartfelt appreciation will make people feel good about their contributions and lay the groundwork for positive and productive brainstorming sessions in the future.
Written by Michael Gaylord on January 7, 2017. Originally published on the Evernote blog.