Liberating Structures — an Antidote to Zombie Scrum

An introduction to the Scrum.org whitepaper

Barry Overeem
Dec 11, 2019 · 8 min read

Image for post
Image for post

Introduction

Scrum is a simple, yet sufficient framework for complex product delivery. It helps organizations thrive on complexity. Scrum provides minimal boundaries for teams to self-organize and solve complex problems with an empirical approach.

However, we’ve noticed that although many organizations use Scrum, the majority struggle to grasp both the purpose of Scrum as well as its benefits. Instead of increasing their organizational agility and delivering value to customers sooner, they achieve the opposite. We’ve come to call this Zombie Scrum; something that looks like Scrum from a distance, but you quickly notice that things are amiss when you move closer. There is no beating heart of valuable and working software, customers are not involved, and there is no drive to improve nor room for self-organization.

“Many organizations struggle to grasp both the purpose of Scrum as well as the benefits.”

One antidote we’ve found helpful is to rethink how teams interact, both within the team as well as with stakeholders and the broader organization. For this, we found help in Liberating Structures. Rooted in complexity science and based on simple recipes that allow everyone to be involved and unleashed, we’ve found them helpful to promote a fast-paced interaction, self-organization, high involvement, radical transparency, and creative destruction that we feel are vital to Scrum.

The State of Scrum

Scrum is huge! It’s widely adopted by organizations. Worldwide, there are hundreds of Scrum.org Professional Scrum Trainers (PSTs). Probably more than a million people are certified through one of the official Scrum institutes. Countless books and articles on Scrum have been written and every country has its own user group. Scrum has become framework of choice for many organizations, each following their own promise of increased agility and faster delivery.

This is inspiring and is a cause for celebration. However, we’ve noticed that while many organizations and teams think they’re doing Scrum, they’re only touching the surface of what is possible. Most are stuck in painful mediocrity and struggle to find their way out, and we feel that our community is not taking enough responsibility in helping them get out.

For one, many organizations and teams think they’re doing Scrum by having all the roles, events, and artifacts in place, certified and all. And there’s a slew of coaches around to help them. But all these changes are superficial if there’s no working and valuable software at the end of Sprint, ready to be delivered to stakeholders. All these roles are useless when there’s no drive to improve anything and no involvement from customers and users during development.

Image for post
Image for post
The state of Scrum?

A Real-Life Example of Zombie Scrum

Here’s an example of Zombie Scrum we’ve personally experienced…

The answer is that although what they did certainly looked like Scrum from a distance, they actually missed the essence. This is a prime example of Zombie Scrum, and we need to work together as a community to help prevent it. Let’s stop going mindlessly through the motions of Scrum, and let’s start getting real value while having serious fun!

Image for post
Image for post
Can you spot the symptoms of Zombie Scrum?

Causes of Zombie Scrum

For years, we have done extensive research and studied hundreds of teams and organizations. We’ve noticed the following patterns:

  • Scrum cherry-picking: not all the roles, artifacts, and events of the Scrum framework are being used, or teams don’t use Sprint Goals because it’s too hard.
  • Although Scrum is used, contracts remain defined by fixed scope: budget, and planning.
  • Scrum teams are not allowed: to use any physical boards to create transparency. Everyone must use the same digital tool with tons of mandatory fields.
  • Scrum has become a heavyweight framework: full of “complementary practices” like story points, velocity, and mandatory use of user stories.
  • Scrum is scaled throughout the entire organization: without even one team applying it successfully. Or, scaling is done without understanding its purpose, for example, by mindlessly copying the “Spotify Model”.

The number one cause of Zombie Scrum, however, is that most organizations and teams don’t have a clue as to they are doing Scrum. We often hear reasons like…

  • “We are doing Scrum because our Agile Coach said this was a great idea.”
  • “The CEO was promised an increase in productivity of 400%.”
  • “All our competitors are using it as well.”

“We are doing Scrum because our Agile Coach said this was a great idea.”

Over the years working with different Scrum Teams and organizations, we’ve seen reasons like these don’t demonstrate a real understanding of why Scrum and empiricism matter in the first place. Without such understanding, any implementation will remain superficial and flat, as people don’t have a good enough reason to persist in the face of the really hard challenges they are bound to face when trying to work empirically. It will just look like Scrum from a distance, but it will not actually help them to learn faster about what works and what doesn’t. Nor will it help deliver value to customers more quickly.

Luckily, there’s at least one antidote we’ve found helpful: Liberating Structures.

Image for post
Image for post
Causes of Zombie Scrum

Liberating Structures?

Liberating Structures are a collection of interaction patterns that learn people to unflatten, enrich, and deepen their interactions in groups. With roots in complexity science, and collected and curated by Keith McCandless, Henri Lipmanowicz, and a thriving community, they were initially developed twenty years ago in response to the stale and non-dynamic nature of interactions in organizations. The founders noticed how purposeless meetings, unengaging presentations, and chaotic brainstorms were often dominated by a few voices. With this, the creative ideas and different perspectives from a silent majority were lost, as was the potential for novel solutions to persistent challenges.

“Liberating Structures are a collection of interaction patterns that learn people to unflatten, enrich, and deepen their interactions in groups.”

Each Liberating Structure is specified on five design elements and embodies ten principles. Examples of design elements are the way space is arranged, how participation is distributed, and what invitation is used to start the interaction. Examples of principles are “include and unleash everyone”, “build trust as you go”, and “learn by failing forward”. New structures are being developed all the time and existing structures are refined or creatively destroyed.

Liberating Structures are simple enough for anyone to learn and able to “go viral” within organizations as people discover how well they work. By reshaping how people interact, the potential for self- organization and finding break-through solutions is unleashed.

Image for post
Image for post
The 5 conventional structures & Liberating Structures

Using Liberating Structures as an Antidote

Liberating Structures fit very naturally within Scrum, as many Scrum Teams have discovered since we started spreading them within our community. They open a wide variety of applications, like problem-solving, determining strategies, improving collaboration, and creating shared understanding. When working with Scrum, all of this is relevant.

To make this tangible, we’ll give you three examples of how we’ve used Liberating Structures as an antidote to Zombie Scrum.

  1. Liberating Structures to clarify the purpose of Scrum
  2. Liberating Structures to improve the Scrum events
  3. Liberating Structures to encourage the self-organizing capabilities of the Scrum Team

If you want to learn in detail Liberating Structures we’ve tried and it was used as an antidote to Zombie Scrum, check the whitepaper on the Scrum.org website. The purpose of this article is to create awareness for the whitepaper and to help you decide if you’re willing to invest time in reading the 12-page paper. We’re confident you’ll make a wise decision :)

Diagnose Your Scrum Team

Are you curious to learn if your organization and team are infected by Zombie Scrum? Why don’t you give the Zombie Scrum Symptoms Checker a try? It’s completely free and anonymous and offers your team a profile that helps you identify the areas for improvement.

Image for post
Image for post

Image for post
Image for post
Sign up here to stay informed and provide feedback on our writing.

The Liberators

The Liberators: Unleashing Organisational Superpowers

Welcome to a place where words matter. On Medium, smart voices and original ideas take center stage - with no ads in sight. Watch

Follow all the topics you care about, and we’ll deliver the best stories for you to your homepage and inbox. Explore

Get unlimited access to the best stories on Medium — and support writers while you’re at it. Just $5/month. Upgrade

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store