How to host the best meeting of the week

Sam Spurlin
Aug 10, 2018 · 17 min read
Image for post
Image for post

Vast quantities of human creativity, motivation, and energy die in corporate meetings every day. It’s a tragedy of epic proportions that is met with defeated shrugs and murmurs of, “Meetings just suck, you know?”

Basic Principles

Unblock instead of do

Its goal is for everyone to walk out of the room feeling clear about the status of the team’s projects, knowing the next actions they have personally committed to, and the next actions their colleagues have committed to.

Respect the phases

Facilitate and scribe

Team owns it

Publicly capture the work

How to do an Action Meeting

Image for post
Image for post
Checking-in gives you a chance to catch your breath and get your attention centered on the task at hand — this meeting.
Image for post
Image for post
Your Checklist Review will help your team build good habits.
Image for post
Image for post
Grounding yourself in the latest data relevant to your team helps you make good decisions.
Image for post
Image for post
Project Updates allow the whole team to get a quick snapshot of what has changed in the past week.
Image for post
Image for post
Building an agenda in the moment, together, ensures the most urgent topics are discussed and everyone gets what they need to move forward with their work.
Image for post
Image for post
The Facilitator helps the team turn agenda items turn into decisions, conversations, next actions, new projects, etc.
Image for post
Image for post
Practice makes perfect. Use the Check Out for a quick burst of retrospection and learning.

Tips for getting started

Embrace the structure (even if it feels weird)

Don’t get hung up on Metrics or Checklist

Find your most useful definition of “project”

Arrive ready to participate

The hidden benefits that will take your team to the next level

Teams who do regular Action Meetings with each other not only have a better experience meeting but they actually become a more capable team outside the meeting.




The Ready

Lessons from our quest to change how the world works.

Welcome to a place where words matter. On Medium, smart voices and original ideas take center stage - with no ads in sight. Watch

Follow all the topics you care about, and we’ll deliver the best stories for you to your homepage and inbox. Explore

Get unlimited access to the best stories on Medium — and support writers while you’re at it. Just $5/month. Upgrade

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store