5 Best Medical Spa Software in 2024

What is the leading medical spa software in 2024?

As usual, it depends.

Factors like the size of your medical team, the types of treatments you offer, and your specific regulatory compliance needs all play a crucial role in choosing the right system.

Unlike other spa or service businesses, medical spas have complex needs, such as securely managing patient records, tracking treatment progress, and ensuring compliance with healthcare regulations. These unique requirements will ultimately determine the best software for your medical spa.

Here’s a summary of what I believe are the top medical spa management systems right now. They all address the complex needs of medical spas differently, so going through this list is an excellent place to start your research.

To go deeper into the systems listed here, I recommend you browse the medical spa software reviews at The Salon Business.

My Top 5 Medical Spa Software Options:

1. Mangomint — The top-rated, best-designed medical spa software with HIPAA support
2. Vagaro — The comprehensive and affordable medical spa software
3. AestheticsPro — The medical spa software compliant with HIPAA and E-prescribe regulations
4. Boulevard — The premium booking software for medical spas with integrated email marketing tools
5. Zenoti — The booking software tailored for medical spas with excellent reputation management

Mangomint — The Top-Rated and Best-Designed Medical Spa System

Have you ever used software that made you go, ‘Wow!’? That was my reaction when I first encountered Mangomint in early 2022. It was like a breath of fresh air in the often stuffy world of medical spa software.

What makes Mangomint stand out? It’s fast, intuitive, and beautifully designed. But don’t let its good looks fool you — this software has some serious features.

Mangomint is constantly evolving. They roll out new, industry-leading features every month. Talk about a commitment to innovation.

Let’s break down some key features that’ll make your med spa life easier:

• Advanced image markup (bye-bye, guesswork on injection sites)
• HIPAA compliance (because keeping your clients’ data safe is non-negotiable)
• Resource scheduling (no more double-booked rooms or equipment)
• Integrated forms with customizable intake forms and SOAP notes embedded in client profiles (paperwork made painless)

So, is Mangomint the perfect fit for your medical spa? If you’re looking for a powerful, user-friendly, constantly improving system backed by stellar support, it could be your software soulmate. But if you’re a solo practitioner or on a tight budget, you should keep looking.

Pros:

• Top-rated customer service in the industry
• Robust medical spa features including SOAP notes, forms, and charting
• HIPAA compliant for secure data handling
• Modern and user-friendly interface
• Open data ownership with no binding contracts
• Compatible with any platform that supports integrations

Cons:

• Restricted to teams; independent professionals cannot use it
• Higher entry-level price compared to other spa software
• Availability limited to the United States and Canada

Pricing

Assuming a mid-size team with common add-ons, the average cost is approximately $245 per month.

Supported Countries

• United States
• Canada

Vagaro — The Feature-Packed and Affordable Software for Medical Spas

Looking for a budget-friendly option that doesn’t skimp on features? Vagaro might be worth a look.

This software aims to be a one-stop shop for medical spas, offering a wide range of tools without breaking the bank. But is it too good to be true? Let’s dive in and see what Vagaro offers.

First off, Vagaro’s got some solid features for medical spas:

• Advanced image markup (handy for those precise treatment records)
• HIPAA-compliant data storage (because privacy is kind of a big deal)
• Online booking system (let your clients do the work for you)
• Integrated forms (say goodbye to paper clutter)
• Membership sales tools (hello, recurring revenue!)

And, here’s where Vagaro truly shines: its Marketplace. This platform helps you attract new customers and increase your medical spa’s growth for free.

Now, you might be wondering, “What’s the catch?” Well, like many software systems, Vagaro has its quirks:

• The system can sometimes be a bit sluggish
• Your clients need to create a Vagaro account to book
• There’s a bit of a learning curve

Here’s my take: Vagaro is a good option if you’re looking for a comprehensive system on a budget. It’s particularly good for solopreneurs or smaller teams with modest budgets.

I’d recommend giving their trial a spin to see if it fits your needs.

Pros:

• Extensive range of features
• Affordable pricing
• Client marketplace to attract new clients
• Integrations with other software (QuickBooks, Xerox, Facebook, Zoom)
• Subscription payments and membership options

Cons:

• Page load times could be faster, and occasional glitches may occur
• Clients are required to create a Vagaro account for booking, which some find inconvenient
• There is an initial learning curve

Pricing

Assuming a business with a mid-size team and common add-ons, the average cost is approximately $120 per month.

Supported Countries

• United States
• Canada
• Australia
• United Kingdom

AestheticsPro — Prioritizing Regulatory Compliance and Medical Functionality

AestheticsPro stands out in the medical spa software market for its strong focus on regulatory compliance and comprehensive medical features. This platform is particularly well-suited for medical spas prioritizing adherence to healthcare regulations and requiring robust clinical functionality.

Key features of AestheticsPro include:

• Advanced image markup capabilities for precise treatment documentation
• Stringent HIPAA compliance measures to ensure patient data security
• E-prescribe functionality, streamlining the prescription process
• Efficient resource management to optimize scheduling and prevent conflicts
• Integrated forms system for streamlined patient intake and documentation

AestheticsPro’s strength lies in its regulatory compliance and comprehensive medical features. The software meets and exceeds HIPAA requirements, offering peace of mind for data security and privacy concerns. Its e-prescribe feature streamlines prescription management, benefiting spas offering advanced medical treatments.

Now, before you start jumping for joy, let’s talk about the user interface. It’s not exactly winning any design or usability contests. Recent updates in 2024 have improved the software, but there is still a way to go before it reaches the level of efficiency and ease of use of some other systems.

So, is Aesthetics Pro the perfect fit for your medical spa? Well, that depends on your priorities. If compliance and comprehensive medical features are at the top of your list, and you don’t mind a bit of a dated look, it might be worth a shot. But you might want to keep shopping around if you’re after something more modern and user-friendly.

Pros:

• Extensive patient profiling capabilities
• Superior electronic records management
• Advanced, HIPAA-compliant marketing tools
• Effective loyalty programs and reputation management features

Cons:

• Steeper learning curve compared to some competitors
• Limited customization options
• Can be cost-prohibitive for smaller spas

Pricing

The average cost for a business with a mid-size team and common add-ons is approximately $200 per month.

Supported Countries

• United States
• Canada
• Australia
• South Africa
• United Kingdom

Boulevard — The Premium Player with a Marketing Twist

Have you ever wished your booking software could double as a marketing guru? Well, say hello to Boulevard.

Boulevard is an option for medical spa owners prioritizing client engagement and brand growth. This comprehensive platform combines essential spa management features with powerful marketing tools. We’re talking email campaigns, automated reminders, and client engagement features that’ll make your competitors envious.

So, what are the key features for med spas? Let’s break it down:

• User-friendly interface
• HIPAA compliance
• Resource management (no more double-booked rooms)
• Integrated forms (Goodbye paperwork)
• Customizable membership plans (hello, recurring revenue)

The platform’s strength lies in merging core spa management functions with sophisticated marketing capabilities. Automated reminders and a streamlined booking process help reduce no-shows and optimize operations while marketing tools build lasting client relationships.

However, its EMR-related features are less extensive compared to some competitors, which may make it less suitable for spas needing detailed medical charting.

If you’re a larger med spa looking for a robust, all-in-one solution with a marketing edge, Boulevard might be your new best friend. But if you’re a smaller operation or just starting, the price tag might scare you off.

Pros:

• Use client data to enhance retention and sales
• Integration with numerous third-party applications
• Precision Scheduling™ technology to optimize calendar gaps
• Comprehensive help center

Cons:

• High price point across all plans
• Essentials plan misses out on many top features Boulevard offers
• Boulevard Professional mobile app is buggy and has low ratings on iOS and Android
• The marketing suite cannot distinguish between bookings from emails and other sources, potentially leading to higher costs

Pricing

The average cost for a business with a mid-size team and common add-ons is approximately $425 per month.

Supported Countries

• United States

Zenoti — The Enterprise-Level Powerhouse

Ever feel like your med spa is running a small empire? Well, Zenoti might just be the software equivalent of a seasoned CEO for your business.

This isn’t your average spa software — we’re talking serious, enterprise-level stuff here. But is it overkill for your med spa? Let’s dive in!

So, what are Zenoti’s strengths?

• Comprehensive EMR functionality (because patient records are a big deal)
• HIPAA compliance (keeping those medical records under lock and key)
• Multi-location management (perfect for your budding spa empire)
• Customization galore (tweak it to your heart’s content)
• Robust reporting and analytics (data nerds, rejoice!)

If you’re running a larger med spa, Zenoti’s extensive features and customization options might be just what you need. But if you’re a smaller operation or just starting out, you might find yourself drowning in features (and bills).

Pros:

• Integrates with numerous third-party apps via an open API
• Offers integrated payments through Zenoti Payments
• Includes support for both HIPAA compliance and EMR functionality
• Provides access to a help center and Zenoti University for training
• Supports memberships, packages, and gift cards

Cons:

• No free trial available
• Pricing is not transparent and has a high starting cost (minimum $300)
• The mobile app has low-to-mixed ratings
• Requires a 12-month contract

Pricing

The average cost for a business with a mid-size team and common add-ons is approximately $350 per month.

Supported Countries

Available in nearly 50 countries worldwide

How to Choose?

How can you choose among the top med spa systems listed here?

Larger med spa businesses that require extensive integrations, automation, user-friendliness, design, and HIPAA compliance will likely prefer Mangomint.

Vagaro provides a feature-rich option at an affordable entry price.

Aesthetics Pro is perfect for those needing specific medical spa features unavailable in other options.

Boulevard is suitable for larger businesses that need built-in marketing tools and custom reporting options.

Zenoti is best for larger medical spas that need EMR (Electronic Medical Records) functionality and lots of customization options.

I suggest reading the system reviews at The Salon Business to investigate all the options listed here. You can view all the medical spa software alternatives in the top list.