This is a short guide for those who are unfamiliar with tables in Word 16.
This is an example of a table:
As the example shows, a table is basically just a grid of ‘boxes’ [cells] that can be formatted in all sorts of interesting ways.
But what are tables for?
Well, you could use a table to display pictures:
Or you could hide the table borders to create a letterhead:
Or you could keep the borders and create a simple invoice or quotation:
Okay, so how do you make a table?
The easiest way to create a table in Word 16 is to select the number of cells needed for the ‘grid’.
To begin, open a new document and click the Insert tab on the Ribbon:
Now click the Table option to display the ‘Insert Table’ menu [as shown above].
Next, point [but do not click!] the cursor at the grid until the desired number of cells are highlighted:
Only when the table contains the correct number of columns and rows should you click the cursor. This will lock the grid and cause it to display on the page. In the example shown above, the cursor is positioned above the cell that gives a 3 x 3 table.
The new, 3 x 3 table will look very basic:
Click inside a cell to enter data into it. The data can include text, numbers, pictures or formulae.
To Insert a picture, click inside the cell where you want the picture to appear. Next, click Insert on the Ribbon and select either the ‘Picture’ or ‘Online Picture’ option:
Select ‘Picture’ to insert a graphic saved to your own computer. Select ‘Online Picture’ to find a graphic on the internet.
Once a picture is inserted into the cell it may need to be resized and/or repositioned.
To resize the picture, click on it to display the ‘handles’ around the outside:
To keep the graphic in proportion, click-hold-and-drag one of the corner handles in to the centre to reduce the size of the graphic, or towards you to increase its size.
To centre the graphic inside a cell, click inside the cell but not on the graphic. This will select the whole cell.
Next, make sure Layout is selected on the Table Tools tab and look for the alignment options:
Select the option that centres the object vertically and horizontally as shown in the screenshot above. The graphic should now be in the exact centre of the cell:
To change the formatting of a single cell, point the cursor at the cell and when it changes to a small, black arrow, click. This will select the whole cell:
With the cell selected, click Table Tools/Design to see the Shading options:
Or Border Styles:
Or, if you want to work with all the available Borders options in one place, click the Borders option as shown:
Clicking on Borders displays a drop down menu of commonly used Borders options, but right at the bottom is an option that leads to a dialog box that contains all of the available Borders and Shading options.
Click Borders and Shading to display the dialog box:
The three tabs inside the dialog box allow you to select the style, colour and width of both a simple border and a page border. You can also select the fill or shading applied to the inside of the cell.
To apply formatting options to the entire table, you have to select the entire table first. The easiest way to select the whole table is to click inside [anywhere] and then click the small icon displayed just outside the table:
Once the table has been selected, any formatting will be applied to the whole table.
To delete a table, select it as shown above and then click Layout from the Table Tools tab. The delete table option can be found on the ‘Delete’ menu:
For a step-by-step guide on how to add formulae to a table, please see this post.