Creating a Video Presentation

In this blog post, I will show you several ways to record video presentations and how to impress your audience — all with the tools you are already familiar with.

With the shift to blended learning, more assignments are assessed through video presentations. Video presentations are an efficient method to demonstrate your knowledge and skills — you can record your presentation any time before the submission deadline, replay your video to review and edit your video and utilise a mix of different media and presentation tools to enhance your assignment.

Note: Always refer to the assessment guidance from your School and the specific assessment brief prior to creating your video presentation.

1. The technical made simple: how to record your presentation?

Before you start…

  1. Check your audio — it is important for your audience to be able to hear you clearly. Usually, audio recording from a wired headset will be clearer than from a wireless connection. Also, check for any background noise that may be picked up by the mic.
  2. Do a trial run — once you have set everything up, do a brief practice run. Replay the recording, can you see and hear yourself and the slides clearly?

Microsoft PowerPoint

Platforms: Windows, macOS

PowerPoint has a built-in, easy-to-use presentation recording tool. It boasts the option to turn on your camera for picture-in-picture video, to record yourself as you present.

Advantages

  1. Works offline — the quality of your recording does not depend on your internet connection, and your recording will be saved on your device.
  2. Picture-in-picture — allows for non-verbal communication cues, including hand gestures, as you present.
  3. Presenter notes — notes are displayed alongside your slides, so you can refer to them as you record.
  4. Pause or retake — you can pause in the middle of your recording, or retake recording of specific slides afterwards.

Disadvantages

  1. Individual-only — you can only record from one device. For group presentations, each presenter can record their segments individually, then merge the individual segments using a video editing software (e.g., Clipchamp, Video Editor app on Windows, iMovie).
  2. Audio recording will cut-off during transitions (regardless of whether transition effects are applied) between slides. Keep in mind to stop speaking before advancing to the next slide.

Recording in PowerPoint

  1. Go to ‘Slide Show’ > ‘Record’. Choose either ‘Record from Current Slide’ or ‘Record from Beginning’.
  2. Select ‘Record’ to start recording after the countdown.
  3. Select ‘Export’ when you have finished recording. Rename your video and choose a file location (optional). By default, your video will be exported to the same file location as your PowerPoint file. Select ‘Export Video’ and wait for your video to be exported.

For more information about recording in PowerPoint, click here.

To access the recording tool, go to ‘Slide Show’ > ‘Record’.

Microsoft Teams or Zoom

Platforms: Windows, macOS, iOS, iPadOS, Android, Web

Recording your presentation on Microsoft Teams or Zoom is no different from how you usually record a meeting. This allows you to record presentation slides created using other tools, including Google Slides, Keynote, or Pitch.

Advantages

  1. Real-time group presentation — allows for multiple presenters to join the meeting and record the presentation in real-time, without the need for video editing afterwards.
  2. Supports picture-in-picture recording of presenter(s) and presentation slides.

Disadvantages

  1. Requires an internet connection to start and record a meeting.
  2. Audio and video quality may be compressed depending on the internet connection, particularly for real-time group presentations.
  3. Unable to pause during the recording, or retake specific slides. If necessary, you can edit segments using video editing software.

Starting & recording a meeting on Microsoft Teams

If you are starting a meeting for yourself…

  1. Go to ‘Calendar’ > ‘Meet Now’ to start a meeting

When you are joining a meeting…

  1. Enable computer audio (for mic & speakers) and camera (for picture-in-picture).
  2. Share content following the instructions here. (a) Sharing your screen (or window) mirrors content on your screen (or selected window). (b) Using the ‘PowerPoint Live’ allows you to see your notes and upcoming slides as you present. These will not be visible in the meeting recording. (This option is only available for PowerPoint files.)
  3. Select ‘More Actions’ […] > ‘Start recording’ to start meeting recording, or follow the instructions here.
  4. When you have finished recording, select ‘More Actions’ […] > ‘Stop recording’.

To download your video file for submission…

  1. The meeting recording will show up in ‘Chat’ after it has finished processing. Open the video and select ‘View in Microsoft Stream’ [bottom-right icon in the video player].
  2. In Microsoft Stream, select ‘More Actions’ […] > ‘Download video’ to download the video file for submission.

Recording a meeting on Zoom

For information about recording in Zoom, click here.

Screen Recording on iPhone or iPad

Platforms: iOS, iPadOS

You can also use the built-in screen recording tool on iPhone or iPad (or equivalent tools on other platforms) to record your presentation on a mobile device. This also allows you to record presentation slides created using other tools, including Google Slides, Keynote, or Pitch.

Advantages

  1. Audio quality — if you find the audio quality when recording on a computer with the built-in mics to be unclear, your mobile device can (probably) record better audio.
  2. Works offline — the quality of your recording does not depend on your internet connection, and your recording will be saved on your device.

Disadvantages

  1. No picture-in-picture support when using the built-in screen recording tool.
  2. Individual-only — for group presentations, each presenter can record their segments individually, then merge the individual segments using a video editing software (e.g., Clipchamp, iMovie).
  3. Unable to pause during the recording, or retake specific slides. You can edit segments using video editing software.

Screen recording on iPhone or iPad

  1. Go to Settings > Control Center, then add ‘Screen Recording’ from the ‘More Controls’ list
  2. Open your presentation file (e.g., in PowerPoint or Keynote).
  3. Open Control Center, press-and-hold on the ‘Screen Recording’ icon. Press on the ‘Microphone’ icon to turn on the microphone to record your voice. Select ‘Start Recording’ to start recording after the countdown.
  4. When you have finished recording, tap the top red status bar > ‘Stop’.
  5. By default, your recording will be saved in Photos.

For more information about screen recording on iOS, click here.

2. The usual presentation skills apply: how to impress your audience?

Visuals

In a video presentation, visual aids form a prominent part of your presentation. Make sure your visual aids are clear and consistent, considering the use of font, colours, font size, and design style, particularly for group work for the presentation to appear coherent.

Give your diagrams a sense of purpose with colours and labels for your audience to follow along as you present.

Using data visualisation tools such as Datawrapper and Flourish also helps by presenting data in a more meaningful and engaging way with a range of charts, maps, and tables. You can embed interactive visualisations into your PowerPoint slides with the instructions by Datawrapper or Flourish.

Voice

As is the case for in-person presentations, your pace of speech, tone of voice, and word choices are just as important in a video presentation to connect with your audience. PowerPoint has a built-in Presenter Coach that evaluates your presentation as you rehearse and suggests points you can improve on along with key statistics on your pace and pitch after each practice run.

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