How a Virtual Assistant Can Save Time In Your Life

Published in

Virtually Employed Assistants

4 min readJul 13, 2018

Every entrepreneur and business management type wants to save time. They know that time is money and they are always looking for ways to save time so they can also make more money. Outsourcing has become more and more popular for this very reason. A virtual assistant can take on many roles for your business. Having a reliable virtual assistant will save time and generate more revenue in a multitude of ways. You just have to use your virtual assistant property to reap the benefits. Each role has different functions it can perform.

General Virtual Assistant Role to Save Time

Email and Schedule Management Tasks

One of the biggest time-suckers in the land of entrepreneurship is email. Many entrepreneurs find they were trapped in Outlook for up to 7-hours a day before delegating those tasks to a virtual assistant. It is sheer madness.

Furthermore, working with a general virtual assistant to handle your email, as well as things like your calendar is essential to becoming more productive as a modern-age entrepreneur.

With the proper training, a general virtual assistant can save money on your email and schedule management tasks by handing this list of jobs for you.

Filtering emails/managing spam
Database building/Updating Contacts in a CRM
Answering Customer Service Emails/Tickets/Chat Support
Sending of Greetings eCards, Event Invitations, etc.
Calendar Management
Appointment Scheduling
Travel Arrangement and Planning
Reminder Services

File Storage & Organization Tasks

We live in a universe of blazing lights, buttons and other things that occupy us reliably over the span of our working day. Being organized is about as imperative as being productive. If not more. Virtual assistants can enable you to systematize and set up procedures to allow your business to end up more sorted out.

These are some great tasks to assign a good virtual assistant.

Dropbox/Google Drive Organization
Data Entry in Word, or Google Docs
Creating/Managing Spreadsheets
Preparing Powerpoint/Keynote Presentations
PDF Conversion, Splitting and Merging

Administrative & Blogging Tasks

A virtual assistant can do many things to help you manage your blog and your administrative tasks to save time and money.

Transcription of Video and Audio Files
Simple eBook Layout / Formatting
Preparing Online Meeting Minutes
Report Creation
Forms Creation
Document Template Creation
Online Research
Data Mining & Development / Lead Generation
Blog Publishing Management
Moderating Blog Comments
Adding Tags & Images to Blog Posts
Receptionist Duties
Voicemail Checking
Sending Client Invoices
Basic Bookkeeping (MYOB, XERO & Quickbooks)
Personal Errands (Purchasing Gifts Online, etc.)
Project Management & Training Tasks
Project Management Between You and Team members
Preparation of Training Materials
Training of New Virtual Staff
Deadline/Deliverables Tracking
Social Media Management Tasks
Creating Facebook Fan Pages/Groups
Posting and Scheduling Facebook Insights
Promoting Facebook Pages
Collating and Interpreting Facebook Insights
Creating a Twitter Account
Managing and Increasing Your Twitter Following
Schedule Tweets and Track Mentions and Hashtags
Create and Manage LinkedIn Account / Profile
Create Pinnable Images on Pinterest
Scheduling and Tracking Pins
Create and Manage YouTube Account
Upload Videos on YouTube
Moderating YouTube Comments
Uploading Videos to other Video Sharing Sites / Social Media
Answer inquiries and Messages on All Channel & Profiles
Create Slideshare Presentations

Email Marketing

All this work is pointless if you’re not a) growing your email marketing list, and b) engaging with that list on a regular basis. It’s been said that for every name on your list, you should be making an average of $1 a month. So, working with a VA to help grow and market to your list is a complete no-brainer in my book! This takes the concept of choosing tasks to outsource to virtual staff to the next level — a level that equals money!

Creating a New List in Email Marketing Software
Adding and Removing Subscribers from Lists
Creating and Scheduling Broadcast Emails to Promote Content
Editing Follow-up Emails and Auto-responders
Creating Email Newsletters
Editing/Proofreading Emails

Audio/Video Editor

The use of virtual staff in audio and video production is still a little new — it’s only just started to emerge over the last few years. However, I can tell you this will create a ton of additional time for me. Not having to edit your videos (even in a basic way!) enables you to spend more time developing your content, instead of worrying about the details. The same can be said for podcasting.

Conclusion

An excellent virtual assistant will save time and money by doing the small tasks for you and doing them accurately and with high quality. If you handle the virtual assistant correctly, it will be a boom in your business. If you’d like to find out more about hiring a virtual assistant, please consider a virtual assistant from The Web Scientists. You can learn more by filling out a simple online form.

Originally published at webscientists.net on July 13, 2018.