How to Manage Big Teams Without Losing Productivity

One of the most important business tasks is to create a perfect team. When you manage a close-knit one, you solve the issue of any complexity together and turn even the most monotonous project into an ingenious solution.

The development of complex products and services, continuous interaction with various customers, and multi-level business processes require the coordinated work of the whole company. A strong-knit team performs its duties more effectively when the entire course of action is planned ahead.

Moreover, the bigger your team is, the more knowledge and experience your company has. Collective intelligence helps make more comprehensive decisions than it would be done by one person. However, as a team leader, it will be difficult for you to manage a team. There is a strong likelihood that it will lead to frequent conflicts and a decline in efficiency. So, how to reach a balance? Let’s figure out this right now!

The perfect team: shortlist to make workflow easy and purposeful

1. Business values must be formed within each company. Thanks to them the team works as a whole. It allows all team members to follow a common idea and be motivated. The team should have a clear understanding of how the processes function, the projects are executed as well as how to carry out their duties step by step. The formed agenda of action inspires the team, challenges it, and allows them to grow as professionals. The employees must find out what the schedule is and how tasks will be made and changed. In the team, all members perform an equal scope of work and contribute to the product.
2. Review the tech specification and assign tasks to each employee. The project should be performed by the necessary performers with appropriate skills only. The team will work smoothly and clearly if everyone knows what they must carry out. It will be better if each team member has instructions they follow. It makes the process planned and allows you to adhere to the same scenario. So you will be sure that everyone is involved in the process.
3. Each team member must have certain skills and characteristics. It applies not only to IQ (intelligence quotient) but also to EQ (emotional intelligence). The high metrics of these factors increases the interaction efficiency within the team significantly. If you want to create a strong team, then the ability to take into account their requests, communicate within the team, reach a consensus, make rational decisions are indispensable factors for success.
4. Distribute tasks among employees. It is important to monitor the result and solve issues on time to be aware of what stage employees are at. If one person can not do this on his or her own, so you can use automated systems to monitor activity. They track each employee’s action and send an electronic report in need.
5. Find out who you want to see as a part of your team. Often, many business owners neglect this aspect by looking for resumes with a standard set of requirements. Think about what personal and professional qualities your ideal candidate should have. Make a shortlist to form a team that meets the requirements of your business and projects.
6. Conduct short meetings with your team where you can discuss what can be improved and what processes you need to focus on. Communication between team members allows you to identify key points that you need to pay attention to, aspects that can be upgraded within the company, and help form clear goals.

How automated tools enable large teams to keep productivity

Our team has created a product that allows small and medium-sized businesses to automate processes and facilitate operations. We understand that managing a team that consists of more than 10 people is no easy feat. So, we decided to create a tool coping with tasks due to automation mechanisms and increasing team productivity. We developed Projects and Tasks modules for each team member to know their own set of tasks. Each employee’s profile is linked to a list of projects and tasks that are assigned to them. All you need to do is create a task and choose an executant. The system sends notification so that the worker can see a task description, timeframes, status, or attached working files.

The Business Process Automation module allows you to create a chain of repeated tasks for individual marketing processes, financial departments, human resources management, etc. due to automated triggers. To control the time spent on each task, Avanga has a module with built-in visualized dashboards displaying how each employee use their working hours, how much time was spent on the project or task, team efficiency, what process to pay attention to in case of delays, as well as generates an e-report based on the analyzed results.

Your team growth leads to wide opportunities as well as to a higher level of responsibility than ever before. If you feel it’s getting hard to manage a lot of employees — let us know.