How to Write A Farewell Letter

Sandy Dsouza
Jul 24, 2017 · 3 min read

Farewell letter can be drafted by an employee who is retiring, leaving the organization or has been transferred to another branch of the organization. So if you have decided to quit the job, or you are retiring from the organization, make sure you draft a farewell letter to your colleagues. There are various benefits of staying in contact with your previous colleagues even after joining a new job. They may have references that would be helpful for you while searching for an employment. So everyone in professional life comes across a moment when he or she has to say goodbye to co-workers. So a good-bye letter or a farewell letter is much-needed to avoid give and take of emotional conversations. Drafting a farewell letter in a proper way is much-needed as it would be your last impression before leaving. So we would guide you with the tips on drafting a farewell letter.

Tips for writing farewell letter

Personalize your farewell letter

Prefer drafting letters to individual rather than sending it common to a group. Sending individual letter is preferable as you can address it to an individual and mention any good memories spent with that person. Make sure you draft letters only to the people you have been working and know them well.

It should be sent before you are relieved

A farewell letter should be sent on the very last working day. It must be sent a day or two before you are relieved. Before drafting this letter, complete your allotted work so you can enjoy your departure freely.

Consider whom you are drafting the letter for

A farewell letter can be drafted for your colleagues and boss. You should keep in mind if you are drafting it to your boss, so not be too friendly. Just maintain a formal approach. You can be informal when writing to your colleagues.

Mention your new contact details

It is essential to mention your new contact details in your farewell letter for continued relationships. Provide your personal phone number and email addresses. One can also think of mentioning his or her LinkedIn account link for staying in touch.

Be thankful or apologize

Farewell letter is the very last opportunity to thank someone or even apologize for any past incident. Share your experience working with that individual on how it was fun working and things you learned working with them.

Make sure it’s positive

It doesn’t matter if you had a bad experience with a particular colleague or with the organization. There is no need to express your negative thoughts in the letter. The main motto of the farewell letter is to stay in touch with ex-colleagues. So make sure you don’t end it up on a bad note.

Keep it to the point

One need not have to write a farewell letter like an essay or so. You can also let them know your further plans if you are moving out of town or country. Ensure you don’t elaborate too much and keep it short and crisp.

So the above-mentioned tips must be followed while drafting a farewell letter in a precise manner. Farewell letters play a vital role for those who are leaving the organization for staying in contact with ex-colleagues.

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Sandy Dsouza

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Freelance Author & Blogger, is always eager to share knowledge on topics like resume, career change & is contributor to http://www.bestsampleresume.com/examples

workethics

Get the tips on work and business ethics, policies and behavior of a employee at work place

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