2019 Annual Partnership Consultation — Logistics note
Practical information for participants
Venue
The venue of the Consultation is the Headquarters of the UN World Food Programme (HQ), located in Via Cesare Giulio Viola 68/70 – 00148, Rome, Italy.
Meeting dates and time
- 11 November 2019 from 12.30 to 17.00 (Registration opens at 10:30)
- 12 November 2019 from 09:00 to 17:00
Before the Event
Registration
In order to obtain a badge, all NGO participants must confirm their presence through the online registration form by 1 November 2019.
The badge can be obtained upon arrival through the security gates. For security reasons, participants are asked to wear their badge during the entire event.
Please be informed that in order to receive your meeting badge, you will be asked to hand in your ID card or Passport upon arrival.
VISA requirements
Each participant is responsible for obtaining necessary entry visa. We advise to check with the Italian Embassy/Consulate in their duty station to determine whether an entry visa is required.
We can provide a visa support letter. If in need one, kindly inform us by filling the dedicated section on the online registration form.
Travel and accommodation
Participants are expected to make their own travel arrangements, including flight and hotel reservations.
WFP offers special rates for the recommended hotels listed in the Accommodation Note. Please note that you need to specify the reason for your stay in the booking request to be eligible for the discounted rate.
Transportation from and to Fiumicino International Airport
WFP Da Vinci Point
The WFP Da Vinci Point staff are ready to greet travellers on their arrival at Rome Fiumicino airport. The team has access to airport security areas and can help travellers with check-in procedures, security and passport controls, boarding, problems related to flight tickets, and lost and damaged luggage.
WFP.DaVinciPoint@wfp.org— (0039) 3462309803
Taxi
Travelling by taxi from Fiumicino International Airport is the most comfortable way to get to WFP or to the city centre. The fare for the trip from/to the city centre is fixed at EUR 48. Baggage is included, for a maximum of four passengers.
It is advised to use the official taxi service, whose vehicles are white and can be recognized by the sign “TAXI” on the car top and by the identifying licence number on the doors, on the back and inside the car.
If you are coming directly to WFP or the Holiday Inn (both at Parco de Medici) from the airport, it is advisable to request the metre rather than the fixed fare, as it is highly likely to be less expensive. Taxis can be booked through the app Free Now (available for Android and iOS) or by calling 063570.
Trains
There are two trains connecting Fiumicino to Rome.
Leonardo express is the non-stop service that connects Fiumicino airport to Roma Termini station in 32 minutes, with programmed departures every 15 minutes (every 30 minutes during certain time periods). The fare is EUR 11 one way.
FL1 is a suburban train that connects Roma Fiumicino airport with WFP and other important stations in Rome (Ostiense, Trastevere, Tiburtina). The fare is EUR 8 one way. The train station closest to WFP is Muratella.
Tickets for trains and other public transport can be bought at the WFP newsstand (Ground Floor, Red Tower), as well as in most train stations, kiosks and shops selling newspapers.
Buses
There are several bus services that connect Fiumicino airport with the centre of the city. The fares are around 3–6 EUR depending on the company. More information can be found on the Fiumicino Airport website.
During the Event
Registration
The badge can be obtained upon arrival through the security gates. For security reasons, participants are asked to wear their badge during the entire event.
Wi-Fi access
You can connect to the internet in the Auditorium by selecting the ‘WFP-Events’ wireless network and using the following credentials:
Wi-Fi Network: WFP-Events
Password: WFPapc.2019
Coffee Breaks and Lunch
- A buffet lunch will be served on both days in the Gazebo
- Coffee breaks will be served in the Peace Garden
- For any dietary restriction, specific menus will be available.
Cloakroom
Participants can store their personal belongings during the duration of the Consultation in the cloakroom, located by the staircase before entering the Auditorium.
Paper-free Consultations
This Consultation will be paper-free. All relevant background materials will be provided in a USB stick at the beginning of the Consultation.
We kindly ask you to bring your own laptop/tablet. You will find a multi-plug socket with European standard plugs under the tables. Please make sure to have the appropriate adapter, if necessary.
HQ Facilities
WFP HQ offers the following facilities:
- Pharmacy (located outside Red Tower, opposite to Red Café.
Monday to Thursday : 08:00–16:00, Friday : 08:00–15:00) - Newsstand (located on the ground floor of the Red Tower, opposite to the Red Café.)
- ATM and Banks (ATM — Ground Floor next to the elevators, Red Tower)
- Quiet room (Ground Floor next to the Auditorium)
- Smoking Areas
Please note that WFP is a non-smoking working place. Smoking is only permitted in smoking areas in the area surrounding the building. Smokers are asked to carefully extinguish their cigarettes and dispose of them appropriately and leave the public areas clean and free of cigarette remains.
During your stay in Rome
WFP HQ is located in a business area, around 15 km from the city center.
For more general information on Rome, please visit www.turismoroma.it
Transportation from/to WFP
A shuttle bus serving the entire Parco de Medici Consortium, connecting Parco de’ Medici with EUR and metro station Magliana (line B) is available. The itinerary and schedule are the following:
Viale Europa (corner junction with Viale Shakespeare); Viale Europa (corner junction with Via Tupini); Metro Magliana — WFP Headquarters and vice-versa.
Schedule from METRO B EUR to WFP:
07:35 — 07:50 — 08:00 — 08:10 — 08:20 — 08:30 — 08:40 –08:50 — 09:05 — 09:20
Schedule from WFP to METRO B EUR:
16:30 — 16:45 — 16:55 — 17:05 — 17:15 — 17:25 — 17:35 — 17:45 — 18:00 — 18:30 — 19:00
The FL1 suburban train connects WFP to the city centre (Trastevere, Ostiense, Tiburtina).
All information on how to move around in Rome are available at https://muoversiaroma.it/
Weather conditions
Temperature in Rome in November is approximately between 7 C — 17 C.
Rainfalls can be frequent. Please check weather forecasts closer to the dates at http://www.meteoam.it/ta/previsione/482/roma
Other useful information
Currency: The unit of currency in Italy is the Euro €.
Electric voltage: 230/400 volts
Emergency Telephone number: 112 (General emergency)
Useful Contacts
WFP NGO Unit: wfp.ngounit@wfp.org — Phone: (0039) 06 6513 3523
Ms. Camilla Trigona: camilla.trigona@wfp.org —Phone: (0039) 06 6513 2340
WFP Security — Phone: (0039) 06 6513 2901
