Submission Template: Advocating for Approval to use AI in Your Workplace
Ensuring Competitive Edge and Maximising Productivity Through Ethical AI Integration
This submission template was created by XperientialAI and is designed to help employees advocate for the formal approval and integration of AI within their workplace. It provides a customisable framework that highlights the benefits of AI adoption, offers strategic recommendations, and outlines the necessary steps to ensure ethical implementation and rapid return on investment. Use this template to tailor your own proposal, promoting the use of AI in your company and demonstrating its potential to enhance productivity and maintain a competitive edge.
Executive Summary
A report written by XperientialAI Founder Greg Twemlow explains how AI has changed the business world since its release in late 2022.
Our company should formally integrate AI into our workflows to stay at the forefront of innovation and realise substantial productivity savings.
While there are many lenses through which to view the sweeping changes brought about by Generative AI since its public debut in late 2022, GenAI has enhanced human productivity and demonstrated significant enterprise value in two primary (and nearly opposite) ways:
Expanding Possibilities: Generative tools drastically reduce the learning curve for picking up new skills, hobbies, or professional expertise. These tools allow us to create new stories, marketing copy, impossible images, and functional code. They expand our palate of choices and enable us to take on challenges we would never have approached before, making near-professional-level performance accessible to all.
Reducing Inefficiencies: Generative AI empowers us by eliminating inefficiencies when tackling existing problems. Examples include tools that summarise information, identify relevant data, automate repetitive tasks, and transform data, dramatically reducing manual effort.
XperientialAI’s Key Findings
AI Class Productivity Gains
- Time Savings: Members of the AI Class save at least ten hours per week by effectively using AI, translating to a potential increase in productivity of 25%.
- Financial Impact: For an employee earning $100,000 annually, this time saved equates to approximately $25,000 worth of productivity gains per year.
Current AI Proficiency Landscape
- AI Class: Less than 10% of the knowledge workforce is proficient in AI, but they realise significant benefits.
- AI Newcomers and Experimenters: Eighty per cent of employees are open to using AI, but they prefer their company officially mandate it and arrange training and support.
Benefits of AI Integration
- Strategic Use: AI Class members utilise AI for various strategic purposes, including research and content creation, and as a thought partner, which drives innovation.
- Company Support: 95% of AI Class members have strong employer support, including access to paid AI tools and formal training.
Phases of AI Adoption: From Sceptics to Visionaries
XperientialAI reports that people typically progress through nine phases of AI adoption, moving from “Sceptics” to “Visionaries.” Understanding these phases can help us tailor our strategies to support employees at each stage and guide them towards becoming proficient AI users.
- Sceptics (Non AI Class)
- Often resistant to AI due to lack of knowledge or fear of change.
- Require foundational education and awareness to overcome misconceptions.
2. Observers (Non AI Class)
- Curious but still needs to engage with AI tools.
- Demonstrations of AI’s practical benefits are required to encourage initial experimentation.
3. Amateurs (Non AI Class)
- Have some exposure to AI but need more proficiency.
- Benefit from basic training and access to user-friendly AI tools.
4. Experimenters (Non AI Class transitioning to AI Class)
- Actively exploring AI capabilities but still need to integrate AI into daily workflows.
- Structured training programs are required to enhance proficiency and consistency in usage.
5. Practitioners (AI Class)
- Regularly use AI tools and have integrated them into their workflows.
- They need advanced training and support to optimise their further use of AI.
6. Contributors (AI Class)
- Proficient in AI and contribute to innovation and efficiency in their roles.
- Benefit from access to cutting-edge AI tools and ongoing professional development.
7. Innovators (AI Class)
- Leaders in AI usage, driving significant productivity gains and strategic initiatives.
- Require opportunities to collaborate and share best practices across the organisation.
8. Leaders (AI Class)
- Highly proficient and influential in promoting AI adoption within the company.
- Need platforms for thought leadership and recognition of their contributions.
9. Visionaries (Magicians)
- Visionaries who push the boundaries of AI, exploring new frontiers and setting benchmarks.
- Investment in AI R&D could be considered to ensure our in-house Visionaries remain leaders in AI innovation.
Recommendations for Formal AI Approval and Related Implementation Services
Develop a Formal AI Policy
- Communication: Clearly articulate the company’s stance on AI usage to alleviate fears and encourage adoption.
- Policy Document: Create a comprehensive AI policy that outlines approved tools, usage guidelines, and ethical considerations.
- Implementation Services: Advice to help develop and implement an effective AI policy tailored to our company’s needs, ensuring ethical use and clear communication.
Provide Access to Advanced AI Tools
- Subscription Plans: Invest in paid AI tools such as ChatGPT-4, which offer more advanced capabilities than free versions.
- Company-Wide LLM Deployment: Implement a team-wide or company-wide Large Language Model (LLM) to standardise AI access.
- Implementation Services: Consultation and deployment services for advanced AI tools, ensuring seamless integration and maximising AI’s potential.
Implement Formal AI Training Programs
- Training Sessions: Organise regular training sessions to enhance AI proficiency across the workforce.
- Ongoing Support: Provide continuous support and resources to help employees integrate AI into their daily workflows.
- Implementation Services: Experiential learning programs designed to efficiently upskill employees and ensure their proficiency and confidence in AI tools.
Encourage Daily AI Usage
- Usage Mandates: Promote the daily use of AI tools to ensure employees can leverage AI for various tasks.
- Incentives: Consider incentivising AI usage to motivate employees to explore and adopt AI tools.
- Implementation Services: Develop strategies to encourage daily AI usage, including incentive programs and usage mandates, ensuring rapid RoI.
Ensuring Equitable AI Adoption in our Company
We’re collectively in a transformative era shaped by artificial intelligence. The urgency to address the burgeoning AI class divide transcends educational, demographic, and income boundaries and beckons a societal response. This divide can potentially create deep-rooted disparities across all facets of society — from employment and healthcare to civic engagement and personal development.
Company leadership is responsible for implementing AI so all our staff can traverse the AI learning curve at a similar pace. Our approach to navigating this AI-driven future must be holistic, innovative, and proactive. It’s essential to recognise that AI is not just a tool for efficiency and progress; it is a pivotal factor in shaping the socio-economic landscape of our times. Ensuring equitable access to AI technology is a matter of technological advancement and a question of social justice and ethical responsibility.
By fostering an environment where every employee has the chance to advance their AI proficiency, we can mitigate the risks of widened inequalities and ensure that AI becomes a unifying tool for collective advancement and prosperity.
Recommendation
Formal approval and integration of AI in our workplace is a technological upgrade and a strategic move to ensure our company remains competitive and efficient. By joining the AI Class, we unlock significant productivity gains, foster innovation, and position ourselves as leaders in our industry. I urge senior management to consider the recommendations outlined in this submission and take proactive steps towards embracing AI.
About XperientialAI
XperientialAI guides organisations to harness the power of artificial intelligence through tailored solutions that ensure ethical adoption and rapid return on investment. Comprehensive services include:
AI Policy Development
- Crafting clear, comprehensive AI policies that align with your company’s values and operational goals, ensuring ethical use and transparency.
Advanced AI Tools Deployment
- Providing expert consultation and seamless deployment of advanced AI tools, such as Large Language Models, to maximise productivity and efficiency.
Comprehensive Training Programs
- Designing and delivering tailored training programs that upskill employees across all levels, ensuring they are proficient and confident in using AI tools.
Strategic AI Integration
- Developing strategies to incorporate AI into daily workflows, promoting consistent and effective usage, and driving substantial productivity gains.
Ongoing Support and Development
- Offering continuous support and resources to help employees adapt to AI technologies, fostering a culture of innovation and constant improvement.
XperientialAI’s philosophy is grounded in a holistic approach to AI adoption. We work to ensure that every employee has the opportunity to advance their AI proficiency and contribute to the company’s success. Our mission is to empower organisations to leverage AI responsibly and effectively, creating a more equitable and innovative future.
About the author: Greg Twemlow, Founder of XperientialAI©.
Greg Twemlow: Sharing what I’ve learned from my career of 35 years as a citizen of the world, parent, corporate executive, entrepreneur, and CEO of XperientialAI, focused on experiential learning for maximum impact with AI. Contact Greg: greg@xperiential.ai
