Day-Of Hackathon Blocking, Tackling & Facilitation

Shane Reiser
Jun 14, 2017 · 6 min read
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Welcome to Part 5 of our series on throwing impactful corporate hackathons. In Part 4 we talked about promoting your event and recruiting talented hackers to attend.

In this post, we focus on day-of activities and event facilitation strategies.

It’s the day of your hackathon. You didn’t sleep well, lying in bed searching the back of your mind for that one thing you forgot to do. What could it be? Was it important?

No matter — you’re prepared. You’ve got your Run of Show document to guide you through it!

Download our Hackathon Run of Show Template.

Arrival Checklist

When you arrive at the venue (we recommend 2 hours before the event), run through this checklist:

  • Call first food vendor to confirm delivery and set-up times

Facilitator Talking Points

In addition to making random announcements and keeping the event on schedule, the facilitator has two primary moments stage: The initial kickoff on day 1 and the start of the demos on day 2.

For the initial kickoff:

  • “Welcome to HACKALACKATHON! My name is Shane. I’ll be your emcee for the next 24 hours.

For the start of the demos on day 2:

  • “Kick it off with energy. WOW! I’m so excited to start these demos. I’ve seen some really cool stuff over the last 24 hours.

Make the Agenda Simple

People don’t come to hackathons to listen to people talk. Our approach to facilitation focuses on three things:

  1. Creating excitement and injecting energy into the room

Our recommended event agenda is structured similarly:

Example:

Day 1:

  • 11:30 AM — Doors open

Day 2:

  • 8:30 AM — Breakfast served. Keep hacking.

To understand the smaller (but just as important) details that happen during the rest of the event, read through our Hackathon Run of Show Template or…

Download our Corporate Hackathon Quickstart Guide, packed full of the tools and templates we use.

If you need help planning, getting the word out, and executing your hackathon, contact us at Your Ideas Are Terrible. We’ll help you run your corporate hackathon like a well-oiled machine.

Originally published at Your Ideas Are Terrible.

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