10 Time management principles which we must try to manage our time: Time management principles
We have endless desires, but our time is limited. Your knowledge and learning are worthless unless you apply what you know and learn to your life. So put into practice what you know and learn. Otherwise, there is no benefit to reading so many books and articles. Rather, it is a waste of time.
Rule 1: 90/30 principle Apply 90–30 rules daily-work straight for 90 minutes, take a short break for 30 minutes after 90 minutes, but don’t multitask. Then repeat this method all day long. The point is that the brain repeats five stages of sleep in 90 minutes, then rests for 20 to 30 minutes, and repeats that cycle. Studies have shown that the body follows such a schedule when it is awake.
RULE2: Pareto or 80/20 principle You’ve probably heard of the Pareto principle, also known as the 80/20 rule. According to him, about 80% of the results depend on 20% of the action. Therefore, focus on some of the tasks that will benefit you most. Maybe you want to do it all at once and you don’t know what to do. Then take some time to assess what is important, what is urgent, what can be delegated, and what is generally a waste of time. Keep track of what and how much time you spend to get more done in less time. Please answer the following questions. What brought you closer to your goals? What was the waste of time? What can I delegate? Select 20% of the tasks that provide 80% of the results and perform only those. Delegate the rest or simply delete it. Use the rules of the most important thing. Mark the three major tasks each day and pay close attention to completing them for a period of time.
Rule 3: Principle of 2 minutes The two-minute rule states, “When you start a new habit, it should take less than two minutes.” Do it for 2 minutes. That is, set the timer to 2 minutes and try to complete that particular task within that time. It will eventually destroy your unproductivity and increase efficiency.
RULE4: Five Second Principles “The 5-second rule is simple. If you have the instinct to react to a target, you need to physically move within 5 seconds, otherwise, your brain will kill the target. Towards your goals and commitments. Apply the rules the moment you feel your instinct or desire to act. If you find yourself hesitant before doing what you know you should do, 5–4–3–2- Count 1GO and take action. “ Start back-calculation: 5–4–3–2–1. Counting allows you to focus on your goals and commitments and distract yourself from the worries, thoughts, and excuses in your head. I’m now reluctantly pulling myself out of bed (in 5 seconds) to prepare for my day and other morning routines, but my career is most influenced by the 5-second rule.
RULE5: Parkinson’s disease principles According to Parkinson’s Law, work is extended to fill the allotted time. If we spend a year writing a book, it will probably take a year. This is the idea behind Parkinson’s Law, stating that work is extended to fill the allotted time. But what if we gave each other only four months? Given that time constraint, it will probably be completed in four months. This hint is also used by Elon Musk. He sets very strict deadlines so that he can make progress and stay ahead of the curve without having to complete the entire task.
RULE6: Eisenhower Principles Eisenhower’s Urgent / Critical Principles help us identify and classify priorities and determine which activities are important and which are distracted or low priorities. To apply this principle, list all activities and projects that you think you need to carry out. Be sure to include everything you spend your time on, no matter how trivial. If you manage your time with a to-do list, you’ve already done it. Then think about each activity and assign it to one of four categories, as shown in Eisenhower’s Urgent vs. Important Principles.
# RULE7: ABCDE Principles The ABCDE principle refers to five types of time division. One of the simplest and most effective time management strategies, the ABCDE method is designed to “intentionally” think and avoid “multitasking” in your work. Use ABCDE principles to create a list of everything you need to do before you start. Then carefully examine the list and place one of the following characters next to each item in the list: A-A very important and important task that is urgent and important or is on the critical path towards a long-term goal. B-Importantly, it doesn’t meet the “A” criteria yet. C-It’s only meant to be rewarding, but it’s neither urgent nor important. D-Delegate or outsource to someone else who can do it just like you. E-Exclusions, are low priority items that can be completely eliminated.
RULE8: IVY-LEE Principles Ivy Lee’s principle is more than 100 years old. At the end of each day, Ivy Lee Principle states that he writes down six important tasks he wants to complete the next day. Rank these tasks in order of importance and move on to the first task the next day. Work until you are ready. Only then should you proceed to the second task. Move down the list as you move, and at the end of the day, move unfinished tasks to a new list for tomorrow. Repeat every day. The Ivy Lee Principle is a simple and powerful strategy for stress-free productivity, emphasizing the importance of doing it first every day.
RULE9: GTD Principles Getting Things Done (GTD) is a time management principle developed by American author David Allen. The basic idea of the GTD principle is to record all tasks in writing so that nothing is forgotten. That way, you’ll be smarter and able to focus on each task. Therefore, it is a weapon against procrastination. Get things done in five steps: capture, clarification, organization, reflection, and commit. To get the most out of GTD principles, you need to be disciplined and follow important long-term steps. Every day, you need to be able to schedule urgent tasks and unexpected events. If you are interested in this method, I recommend David Allen’s book Getting Things Done: The Art of Stress-Free Productivity.
RULE10: Pomodoro technique This method divides the work into intervals. Work for 25 minutes, then rest for 5 minutes. Then, after 4 cycles, take a long break of 15 minutes. Get the ToDo list and timer. Set the timer to 25 minutes and focus on one task until the timer rings. At the end of the session, mark Pomodoro and make a note of what you have completed. Then enjoy a 5-minute break. After 4 pomodoros, take a longer and more restful break of 15–30 minutes. This will prevent you from burning out and help you deal with distractions by priorly agreeing to be careful during breaks.
