#5: Logging of Volunteer Hours
Highly Rated Automation Features of Workspace
In the previous article, we showed you how Workspace’s on-the-go mobile attendance taking simplifies and automates the attendance taking process. Today, we share with you how Workspace curates the volunteer attendance data for you!
Isn’t it a chore to manually input the hours of participation for your volunteers onto your cockpit? What time did they arrive for the project? Did they stay for the entire duration?
Let us help you take this load off your hands with Workspace! Workspace’s pseudo-AI is designed to automate the process of logging in the hours of participation for individual volunteers.
As mentioned previously, the ‘check-in-time’ of your volunteers will be recorded once you take their attendance. Most of the time, your volunteers would stay for the entire duration of the project which means Workspace’s AI will automatically credit the right duration of participation of every individual volunteer immediately when the event ends. For volunteers who take an early leave — you can simply log in to Workspace and update the duration your participant stayed for, as easy as ABC!
Amazing isn’t it? Your volunteer’s participatory hours can be easily credited and recorded by simply taking their attendance!
Tracking with Accuracy
To power-up volunteer hours tracking, each time a volunteer’s attendance is taken, a specific ‘check-in-time’ is recorded. This helps you to understand the behaviour of your volunteer across time and his roles in your organisation.
Real-time Tabulation of Hours
When the volunteer’s attendance is marked on the mobile attendance link, the corresponding hours are updated on your bantu Workspace dashboard — in real-time. You don’t need to “wait for a day” before the data is synced. Your data is always up-to-date, allowing you to have a peace of mind whenever wherever.
What does this automated calculation mean for volunteer managers? No more manual calculations, conversion of hours in Excel — reducing human errors and increasing accuracy when reporting! With Workspace, we automate all volunteer management processes, end-to-end.
Attendance Analytics for Performance Tracking
Using the on-the-go mobile attendance app, this helps you to streamline all the pieces of information you need about a single volunteer’s attendance. However, just knowing whether a volunteer turned up for the scheduled timeslot is just but the basics of tracking attendance.
To increase the precision of attendance taking processes, with Workspace, know what time the volunteer arrived for the volunteering timeslot. Workspace also automatically calculates how late or how early your volunteer arrived — giving you a quick analysis of his or her behaviour.
This feature helps you to predict, identify and remind volunteers who are always tardy or late for their schedule timeslots, helping you to prepare for future projects better.
Advanced Filtering of Attendance Records
Now that you have all the attendance information in a clean and structured manner, you are still left with huge amounts of attendance data (especially with regular volunteering projects).
Workspace helps you to quickly sift through the data points with three filters, namely, ‘Role’, ‘Status’ and ‘Timeslot’.
This is extremely useful when you want to understand or have a quick report on the volunteer roles, statuses and timeslots — immediately identifying both well-performing and under-performing volunteers.
Automating manual processes is so much more than simply relieving the load off tired staffs, it also generates actionable insights and conclusions from accurate data. With Workspace’s volunteer management automations, data curation and analysis is made simple! ;)
Stay tuned to the next article to learn how Workspace supports simple and easy reporting of volunteer hours!
Interested to try out Workspace? Arrange for a free demo today!
