7 Board Meeting Minute Templates for Executive Teams

View a collection of different board team meeting agenda templates to create an official record of the discussions and decisions made by the board of directors

A board meeting is a formal meeting of the Board of Directors for a company. It may include invited guests and other stakeholders.

Board meetings are a time to review the company’s performance, consider any necessary or planned policy changes and updates, address the business’s problems or challenges, and handle any legal business necessary by the group.

A board meeting minutes template is a tool used to gather all of the necessary data and details from the board meeting in one location. A template makes it easier for you to follow the necessary requirements to ensure that the board meeting agenda is fully documented and recorded for later use.

Here are 7 different board meeting minute templates created by the Fellow team to help ensure that your board meetings are efficient and effective:

1. Board Meeting Minutes Template
2. Formal Board Meeting Minutes Template
3. Brainstorming Meeting Agenda Template
4. SaaS Board Meeting Template created by David Sacks
5. Strategic Planning Meeting Template
6. Non-profit Board Meeting Template
7. B2B SaaS Board Meeting Template

🌟 Pro Tip: try our meeting agenda app to create, customize, and save your own templates

Board Meeting Minutes Template

• Meeting details- name, date and time of meeting.
• Roll call- document who is in attendance, which may be a requirement for any Board of Directors meeting.
• Old business- outline any decisions made from the last board meeting as a refresher for all in attendance.
• New business- include reports from officers, committees, or different board directors.
• Action steps- note any solutions or next steps discussed, with specific assignees and an appropriate timeframe for completion.
• Closing- includes recording the date and the time of the next board meeting.

Formal Board Meeting Minutes Template

• Call to order- official call to order by the meeting facilitator or Chair of the Board, stating the time, meeting location and the name of the organization to signify the beginning of the meeting, and the minutes.
• Roll call- secretary to conduct a roll call to determine who is present at the meeting.
• Approval of minutes from last meeting-Before any official business can be conducted, the board must approve the minutes from the last meeting.
• Open issues- items that the board has previously discussed that are ready for formal approval.
• New business- facilitate debate around new business items, drawing out a full range of opinions.
• Adjournment- After all open issues and new business has been discussed and documented, the meeting facilitator will adjourn the board meeting.
• Submission and approval of minutes- After the meeting is adjourned, it is the minute taker’s responsibility to submit the minutes for approval by the board chair or meeting facilitator.

Brainstorming Meeting Agenda Template

• Goal- What’s the main objective?
• Ground rules- Meeting etiquette to follow.
• Prompts- come up with prompts and questions for your team to answer during the meeting.
• Brainstorming- write down individual ideas and go around explaining them.
• Voting- What were your favourite ideas+why?
• Action items- What came out of this meeting?

David Sacks: SaaS Board Meeting Template

• CEO Update- Wins, challenges, learnings, and KPIs.
• Sales Updates- ARR, deals closed, objections, and forecast.
• Departmental Updates- Product roadmap and updates from other departments.
• Financials- Gross margin, financial plans and operational expenditure.
• Team- What areas have the greatest need for new hires?
• Administrative Matters- Housekeeping and administrative matters.
• Action items- What came out of this meeting?

Strategic Planning Meeting Template

• Welcome- Why are is this plan being developed?
• Background statement-What information about your business is relevant to share?
• Vision, values and mission statement- stay focused on what is important.
• Problem statement- What is the problem we are trying to solve?
• SWOT analysis- conduct a SWOT analysis to help formulate your strategy.
• Define goals- What are you hoping to achieve?
• Executive summary- quick overview of your strategic plan.

Non-profit Board Meeting Template

• Call to order- Declare that the meeting is officially underway.
• Mission statement- Include and read the organization’s mission statement on the agenda as a reference and focus.
• Individual reports- Review the reports of the attendees.
• Open issues- Previously discussed items that are ready for formal approval
• New business- Discuss new agenda items and review any follow-up actions that board members promised to take.

B2B SaaS Board Meeting Template

• CEO update- What is going well and where is there room for improvement?
• Key Milestones- Review milestones achieved in the previous quarter.
• Main KPIs- Adjust accordingly based on your business.
• HR Status- Discuss any key hires that were made in the past quarter — and who you plan to hire next.
• Product Roadmap- Discuss new features and what is coming ahead.
• Next Q Targets- Forecast next quarter discussing Pipeline, Competitive Landscape, and Finances.
• Q&A- What roadblocks are each team facing?

Looking for more meeting agenda templates?

Check out some of our other articles:

• 11 Meeting Templates for Every Stage of a Project
• 10 Meeting Templates for Sales Teams
• 6 Meeting Templates for Retrospective and Reflection

Or view the entire Fellow meeting template library on our website. There are over 400 templates to browse👇