10 Workload Management Tools For Peak Productivity in 2024
Effective workload management helps optimize project activities, allocate resources, and improve team collaboration. To enhance these processes and make them smooth, project teams need professional workload management tools.
In this post, we gather the best online solutions that will help you make workload management your forte.
What is a workload management tool?
A workload management tool is a platform that assists teams in creating, organizing, and managing tasks and resources within a certain team or company.
Workload management tools are designed to minimize stress and boost team morale by streamlining task allocation for optimal efficiency. They play a crucial role in managing resources effectively and keeping track of deadlines and progress.
These platforms are often equipped with essential PM functionalities to aid in work planning, task delegation, teamwork, and seamless integration with various online tools. Their utility spans across diverse sectors like IT, construction, healthcare, and more.
Having outlined the basics of workload management tools and their significance, let’s delve into the specific features these solutions typically offer.
What are the key features of workload management tools?
Team workload management tools go well beyond simple task organization. They integrate a broad range of functionalities for comprehensive project management and resource distribution.
In the picture below, we outline the typical features and capabilities that distinguish these resource management tools with workload control functionality.
Now let’s explore the best solutions with workload management functionality.
10 workload management tools worth your consideration ⚙️
We’ve gathered the best tools to help you manage team workloads and control resources of any complexity. Let’s learn more about these tools.
✔️ GanttPRO
- Best for: project management on a Gantt chart and advanced workload management.
- Pricing: starts at $7.99 user/month (billed annually). Free trial: 14 days.
GanttPRO is one of the best resource management software solutions known for its powerful online Gantt chart.
The tool allows for creating handy roadmaps, placing and delegating tasks, distributing resources, and balancing workloads across projects of any complexity. It also provides users with advanced project management features for exceptional performance across many industries including IT, healthcare, retail, manufacturing, construction, and more.
Project teams that utilize GanttPRO can apply a WBS work breakdown structure to break their tasks into manageable chunks. They can visualize task dependencies and place milestones on a timeline.
GanttPRO lets you effortlessly bring your team members onboard by assigning roles, setting individual costs, and organizing personal calendars. It also enables you to create virtual resources including personnel, materials, and tools with ease. You can assign tasks to team members or resources seamlessly, allocating one or multiple assets per task according to your project needs.
After setting up, it’s time to dive into the planning and streamlining of your team workflow.
GanttPRO allows for tracking workloads efficiently. Leveraging its intuitive drag-and-drop functionality, you can schedule tasks and manage resources effortlessly, ensuring your project stays on track. This tool facilitates real-time task monitoring and allows for prompt adjustments in resource allocation, significantly reducing the risk of overextension or underutilization.
The workload window in GanttPRO is placed under a timeline. With its help, you can keep an eye on the daily working hours or number of tasks allocated to every worker.
Top-5 features:
- Streamlined workload management.
- Task management.
- Resource planning and allocation.
- Time management.
- Budget management.
✔️ ProofHub
- Best for: maintaining an optimal work-life balance.
- Pricing: starts at $45 user/month (billed annually). Free trial: 14 days.
ProofHub simplifies the complexity of project management and team collaboration, transforming work life into a streamlined, productive experience. At its core, ProofHub centralizes tasks, files, and communications, eradicating disorder and optimizing workflows for efficiency. Users can effortlessly plan, collaborate, manage, and deliver projects punctually, enhancing productivity without overwhelming the budget.
ProofHub distinguishes itself by adeptly navigating the intricacies of project management, offering high-quality solutions affordably. Recognized for its efficacy in managing workloads and project management resources, ProofHub is a trusted ally in harmonizing work and personal life for both small businesses and large enterprises. Its advanced reminders and customizable access roles ensure deadlines are met and sensitive information is protected.
Moreover, ProofHub’s reporting capabilities are invaluable for gauging project health and resource allocation. This comprehensive tool not only facilitates project management but also empowers teams to achieve their best work efficiently.
Top-5 features:
- Workload management.
- Planning and scheduling.
- Task management.
- Prioritization.
- Billing and invoicing.
✔️ Asana
- Best for: quick workload rebalancing
- Pricing: starts at $10.99 user/month (billed annually). Free trial: 30 days.
Asana brings unparalleled flexibility to project management. Its diverse visualization options for tasks, resources, and team workloads enable comprehensive planning and organization. Users benefit from timeline and calendar views for process and event scheduling, alongside collaborative boards and to-do lists for effective teamwork.
Asana has become a model for both newcomers and popular Asana alternatives. Its comprehensive workload management features facilitate swift adjustments during peak periods, ensuring balanced team efforts. Asana’s workload visualization allows managers to maintain optimal team engagement and project allocation, streamlining task rescheduling and reassignment with simple drag-and-drop actions. This approach not only prevents burnout but also guarantees timely and efficient task completion, keeping teams on track and focused.
Top-5 features:
- Workload rebalancing.
- Calendar view.
- Task planning.
- Automated critical actions.
- Customized project dashboards.
✔️ Teamhood
- Best for: advanced analytics of team performance.
- Pricing: starts at $9.5 user/month (billed annually). Free trial and free version: available.
Teamhood expertly merges the worlds of Kanban-based project management and dynamic online Gantt charting, offering a comprehensive solution for both day-to-day task management and the intricacies of long-term planning. This tool shines in its ability to cater to diverse teams with its swift, user-friendly interface, enhancing agility and ensuring optimal workload management.
Its strength lies in supporting larger teams through advanced features like meticulous time tracking, efficient dependency management, and stringent budget oversight. Teamhood stands as a robust ally for enhancing asset management and refining resource allocation strategies, making it a go-to for organizations aiming to streamline their operations.
Recognized among the top workload management tools, Teamhood’s value is further amplified by its advanced analytics capabilities. It delivers insightful reporting on team performance and workload allocation in real time, complemented by superior resource allocation tools. This ensures a balanced distribution of tasks, guaranteeing that resources are utilized to their fullest potential, making Teamhood an essential tool for teams striving for peak efficiency.
Top-5 features:
- Workflow organization.
- Gantt chart planning.
- Time tracking.
- Document management.
- File sharing.
✔️ Zoho Projects
- Best for: budget management and analyzing project spending.
- Pricing: starts at $4 user/month (billed annually). Free trial: 10 days.
Zoho Projects is known as a pivotal solution in the bustling sphere of online project management tools, heralding a new era of meticulous workload oversight. This platform empowers users to refine their workflows, ensuring projects are not only completed but endure over time.
Managers find solace in Zoho Projects’ intuitive features, which simplify task creation, assignment, resource allocation, cost estimation, and the monitoring of ongoing tasks. It stands out in the crowded field of workload management tools for its comprehensive functionalities that cater to the essential needs of managing workloads and organizing resources efficiently.
Special mention goes to its integrated budgeting and expenditure analysis tools. These features allow project managers to set budgets, manage quotes, and monitor actual spending with precision. The inclusion of a resource utilization chart guarantees equitable distribution of tasks, ensuring optimal workload balance across team members.
Top-5 features:
- Task management.
- Budget control.
- Resource planning.
- Calendar view.
- Task prioritization.
How did you like those platforms?
We have 5 more workload management tools worth your attention. Feel free to read the full version of this article to explore them: https://blog.ganttpro.com/en/workload-management-tools/
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