10 Must-Have Resource Management Tools in 2024

Published in

GanttPRO

6 min readDec 15, 2023

It’s challenging to count the number of resources involved in each project. Effective resource allocation in project management focuses on maximizing profit from available assets. Consequently, the significance of online resource management tools is increasing due to the scale of work involved. Furthermore, the competition among such systems is also growing.

We’ve gathered a range of robust solutions to assist you in mastering resource allocation and enhancing team collaboration.

So if you are still wondering how to allocate resources with any excellent online tool, you are in the right place.

Let’s get more about it.

Growing significance of resource management tools

A resource management tool is a professional system utilized for efficient allocation and supervision of diverse project resources, which commonly encompass personnel, expenses, materials, machinery, and time.

Resource management tools enhance the efficient allocation of project assets and facilitate planning, monitoring, and resource optimization, thereby boosting productivity and cost reduction.

The greater the number of projects you undertake, the greater the need for professional resource management. A well-selected tool will streamline data organization, consolidating it in a single spot.

So what are the best online platforms for thorough resource allocation?

Let’s figure them out.

Best resource management tools that will lead your projects to success

Well-defined resource management tools help project managers and their teams allocate resources to prevent delays and boost productivity. They ensure successful project outcomes in less time.

Below we provide concise product descriptions, pricing, and reasons for recommending each tool. We also include ratings from top review platforms that are a matter of change, so feel free to check their updates any time.

✔️ GanttPRO

Best for: resource management based on a Gantt chart.
Pricing: starts at $7.99 user/month (billed annually). Free trial: 14 days.
Rating (Q1 2024): Capterra — 4.8/5; G2–4.8/5; GetApp — 4.8/5.

GanttPRO is a well-known online Gantt chart maker that serves as a professional project management, resource management, and scheduling platform.

It comes with a handy Gantt chart that managers all over the world use for planning projects, allocating resources, collaborating, and overseeing the whole picture of workflows. This resource management software perfectly suits in-house teams, remote workers, and freelancers.

Project managers also use GanttPRO for resource allocation as it allows them to organize assets and gain control over work schedules, staff, and finances. You can create timelines with tasks, set deadlines and task dependencies, and mark essential milestones with a handy drag-and-drop.

The software lets you manage labor resources, material resources, and resources with a fixed cost. It’s easy to add cost for your resources per hour, per item, or just fixed cost.

GanttPRO provides a streamlined way to manage project workloads, resources, and calendars. It helps you avoid overloading your team by indicating when someone is overwhelmed. You can also assign multiple team members to tasks. The platform offers resource cards for quick reference, including project details, rights, roles, and costs.

Top-5 features

Gantt chart planning.
Resource allocation.
Workload administration.
Time tracking.
Budget management.

✔️ Float

Best for: agencies and mid-sized production teams.
Pricing: starts at $6 user/month (billed annually). Free trial: 30 days.
Rating (Q1 2024): Capterra — 4.5/5; G2–4.5/5; GettApp — 4.5/5.

Float is the next solution in our list. This online planning and task scheduling solution offers handy drag and drop, comprehensive analytics, keyboard shortcuts, reports, and powerful editing tools.

Float looks convenient in terms of coordinated scheduling and planning processes. It suits businesses that want to use their time more strategically, while traditional resource allocation platforms focus on the task-scheduling stage of project work.

You can use a smart filter to allocate assets. The role management feature allows for planning project roles with rates. It’s quite easy to track utilization at a team and individual level directly within a schedule.

Float is a trustworthy choice for agencies and mid-sized teams in various spheres, from IT to construction and engineering.

Top-5 features

Advanced dashboard.
Capacity control.
Time tracking.
Handy filtering.
Automated scheduling.

✔️ Resource Guru

Best for: resource calendar and people-focused approach.
Pricing: starts $4.16 user/month (billed annually). Free trial: 30 days.
Rating (Q1 2024): Capterra — 4.7/5; G2–4.7/5; GetApp — 4.7/5.

Resource Guru is a specialized resource management system that emphasizes scheduling and forecasting of project resources. Project managers worldwide appreciate it for its straightforward yet effective approach to monitoring resource availability across different projects. This tool values users’ time and aims to create equilibrium in their workplaces.

The standout feature of Resource Guru is its advanced calendar, which sets it apart from other online project management tools for resource hours. While many competitors offer similar calendars, Resource Guru’s calendar stands out due to its incredibly convenient custom views, fields, and advanced filters. Each project participant has their own dashboard, allowing them to view their allocations for any given day.

The software enables project teams to visualize their projects in the context of team availability, preventing overbooking and burnout. Team members gain greater autonomy in managing their time and prioritizing tasks.

Top-5 features

Calendar management.
Resource forecasting.
Booking management.
Prioritization.
Timesheet management.

✔️ Teamdeck

Best for: beginners in resource management.
Pricing: starts at $0.9 user/month (billed annually). Free trial: 14 days.
Rating (Q1 2024): Capterra — 4.3/5, G2–4.5/5, GetApp — 4.3/5.

Teamdeck is another famous resource and team management tool that helps teams to make complex resource planning and management easier. It offers basic features, such as scheduling, time tracking, and leave management.

Teamdeck is an excellent choice for project managers without experience and teams seeking an uncomplicated resource management system at an affordable price.

Its user-friendly interface simplifies the onboarding process, allowing for easy customization of various fields, such as roles, skills, and departments. Teamdeck also offers pre-made templates for generating resource utilization and time-off reports, saving you the effort of creating them from scratch.

Top-5 features

Workload management.
Time tracking.
Resource forecasting.
Custom fields for skill tracking.
Project bulk import.

✔️ nTask

Best for: teams that need a free version and remote teams.
Pricing: starts at $3 user/month (billed annually). Free trial: 14 days.
Rating (Q1 2024): Capterra — 4.1/5, G2–4.4/5, GetApp — 4.2/5.

We decided to include nTask in this list of the best resource allocation tools because this software is well suited for ensuring your company’s resources are handled correctly. It offers an overview of how project processes are performed by responsible teams.

nTask enables you to manage organizational hierarchy, virtual events, real-life activities, and important meetings with detailed analytics, resource allocation, budget management, and reporting. It also provides fundamental project management features for various needs. Therefore, it is an excellent option for small organizations, remote teams, and freelancers.

Of course, nTask is not the most universal and multifunctional tool in comparison with the industry giants. However, in many fields, it serves as a good JIRA substitute or an alternative to MS Project.

By the way, you can read about the latter here: Alternative to online Microsoft Project https://ganttpro.com/microsoft-project-online-alternative/.

Top-5 features