#2 Top Time-Waster at a Volunteer Organisation: Data Entry
Data Entry
Are you a volunteer manager tearing your hair out over mountains of forms, spending over 600 minutes on manual data entry of your volunteers’ information? If you want to find out a solution to all your time-wasting troubles, read on!
Problem:
Many organisations use Excel sheets — or worse, physical pen-and-paper forms! — to record their volunteer data. Volunteer managers then have to manually transfer this information to their computers in a long, laborious process.
Also, for large organisations with hundreds (even thousands) of volunteers across numerous touch-points, it can be difficult for volunteer managers to coordinate and share information, resulting in the problem of data duplication. In addition, with volunteer data stored in such a disorganised fashion, there is the risk of data becoming lost or missing.
Solution:
Organisations should adopt volunteer management systems (VMS) to store and manage their volunteer data. For example, bantu Workspace is a VMS that allows organisations to instantly collect volunteer data based on volunteers who sign up via bantu.life, and also upload volunteer data from existing records. In fact, it is so easy and effortless that you can import ALL your data in 90 seconds or less (yes, we timed it)!
You also don’t have to worry about data duplication, as the system makes use of A.I.-enabled intelligent data centralisation to automatically filter out duplicates.
Large organisations which have many volunteer managers and volunteers can have multiple administrators on Workspace, allowing them to split the workload and transfer projects to their team.
Do you find yourself wasting a lot of time over volunteer management processes? Check out the other parts of our series on the top 5 time-wasters faced by volunteer organisations by clicking on the various links below!
1. Recruitment
3. Attendance Tracking
4. Communication
5. Solution Search
Looking for the perfect volunteer management system to eliminate time-wasters and boost your productivity and efficiency? Don’t waste anymore time, and check out bantu Workspace, an intelligent and user-friendly volunteer management and engagement platform for the modern non-profit today!
