10 Meeting Templates for Engineering Teams

Use these templates to help your engineering team run effective and productive meetings

Team meetings help align priorities and problem solve efficiently.

An Engineering meeting agenda template can provide built-in structure, inspire your team to add content in advance, and reduce the need to type out the same headings over and over again.

Engineering team meetings serve as an opportunity for the entire engineering department to share progress demos, discuss any technical challenges and align the team on priorities.

Here are 10 different meeting agenda templates created by the Fellow team to help ensure that your Engineering meetings are efficient and effective:

1. Startup Engineering Team Meeting Template
2. First Engineering Team Meeting Agenda
3. Weekly Engineering Managers Meeting Template
4. Engineering Manager One-on-One Meeting Template
5. Design and Engineering Handoff Meeting Template
6. Engineering Project Kick-Off Meeting Template
7. Engineering Project Check-In Meeting Template
8. Engineering Team Meeting Template
9. Bidaily Engineering Enterprise Team Check-In Meeting Template
10. 1-on-1 Engineering Check-in Meeting Template

🌟 Pro Tip: try our meeting agenda app to run efficient meetings, come to a decision, and get back to work.

Startup Engineering Team Meeting Template

• Updates- Provide a round table of updates on current projects.
• Highlights- Share what highlights took place this week.
• Troubleshooting- What blockers have you run into?
• Review customer feedback- What customer feedback on the product did we receive this week that we should consider?
• Resources- Any resources you came across that are worth sharing?
• Priorities- What are everyone’s priorities for the coming week?
• Action items- What came out of this meeting?

First Engineering Team Meeting Agenda

• Getting to know each other- Icebreakers and questions to learn about everyone’s background/hobbies.
• About your manager- A little bit about my experience, values, and preferred methods of communication.
• Upcoming Deploy- List of the projects included on the next deploy.
• Engineering projects roundtable- Share a quick status update from each pod/team on their current projects for the next deploy.
• Expectations- Discuss the Engineering team’s meeting cadence, values, and channels to exchange feedback.
• Questions- What are some questions you’d like to ask your manager?

Weekly Engineering Managers Meeting Template

• General Updates-Discuss updates on performance reviews, compensation reviews, OKR deadlines, all-hands updates, new managers, etc.
• Infrastructure Updates-Discuss any changes that will affect teams.
• Security-Any security updates or incidents?
• Learnings-Share any learnings from either a book or an article that are relevant to other engineering managers.
• Performance Management-Discuss on anyone’s team that is struggling on any aspect. This is an opportunity to share advice and best practices.
• Rising Stars- This is an opportunity to highlight any rising stars within your team.

Engineering Manager One-on-One Meeting Template

• Team’s output- Discuss the team’s current output.
• Challenges- Discuss any challenges that you are currently facing.
• Opportunities- Discuss current opportunities.
• Room for improvement- Shared feedback and discussed any potential improvements.
• Specific files- Are there any specific files you’d like to discuss?
• Action items- What came out of this meeting?

Design and Engineering Handoff Meeting Template

• Overview- Provide a quick reminder as to what is the purpose and goal of this project are.
• Design- Discuss what design elements or flows the team would like to cover.
• Functional requirements- Review the functional requirements of the design.
• Questions- Any technical questions about the design, flow or code?
• Out of scope- Identify what is out of scope for this project to set realistic expectations for the deadline.
• Action Items- What came out of this meeting?

Engineering Project Kick-Off Meeting Template

• Features-What new features are we adding to the product this cycle?
• Scope of work-What is the scope of work for this project? Is the timeline realistic?
• Ticket breakdown-Team members determine the breakdown of features and individual tickets associated with each step.

Engineering Project Check-In Meeting Template

• Completed tickets- What tickets have been completed?
• In Progress- What tickets are in progress this week?

Engineering Team Meeting Template

• Small Wins- Small wins that you or someone else on the team did in the past week.
• Demos- WIP features, projects ready for release, new code and tools that everyone should know about.
• Discussion topics- Any other things to bring up?
• Action Items- What came out of this meeting?

Bidaily Engineering Enterprise Team Check-In Meeting Template

• Ongoing Projects + Priorities- List each team members name, their project and their priorities for the day.

1-on-1 Engineering Check-in Meeting Template

• Suggested questions- Engineering manager asks the Engineer each question.
• Action items- What came out of this meeting?

Looking for more meeting agenda templates?

Check out these other articles:

• 10 Meeting Templates for Highly Productive Meetings
• 10 Meeting Templates for Sales Teams
• 11 Meeting Templates for Every Stage of a Project

Or view the entire Fellow meeting template library on our website. In Fellow, the free templates are 100% customizable! Each person can add to and collaborate on the agenda. Plus Fellow has built-in automations to automate some aspects of your meeting workflow.